Common Issues Registering to the FMCSA CDL Clearinghouse and How To Fix Them

Table Of Content

• Accessing The Clearinghouse
• What are a medical review officer’s (MRO’s) responsibilities for reporting information to the Clearinghouse?
• Who is a Clearinghouse Administrator?
• Gain a clear view into student success.
• How will the second Drug and Alcohol Clearinghouse final rule (Clearinghouse-II) improve safety on our Nation’s roads?

ACH provides safe, efficient and cost-effective processing of electronic transactions in a batch environment. The Clearing House’s ACH operations service is called EPN, which handles essentially half the U.S. commercial ACH volume. A driver must also be registered to electronically view the information in his or her own Clearinghouse record.

Accessing The Clearinghouse

FMCSA-regulated employers should not refer employers regulated by other DOT modes to the Clearinghouse to obtain this information. Only FMCSA-regulated employers are authorized to query the Clearinghouse. To complete the actions outlined above, employers and C/TPAs are required to register in the Clearinghouse. Driver violation records will be available in the Clearinghouse for five years from the date of the violation determination, or until the violation is resolved through the successful completion of the return-to-duty (RTD) process and follow-up testing plan, whichever is later. Users who are registered as Clearinghouse Administrators may invite additional users to serve in an Assistant role, enabling them to use the Clearinghouse on their company’s behalf.

What are a medical review officer’s (MRO’s) responsibilities for reporting information to the Clearinghouse?

The National Student Clearinghouse® Research Center™ provides year-round comprehensive reports on the evolving educational landscape. Our insights help schools, outreach programs, and educational organizations support learners and set them on the path to greater success. Our commitment to student privacy and compliance is why institutions, organizations, and learners nationwide trust the National Student Clearinghouse.

Who is a Clearinghouse Administrator?

We encourage everyone who will be using the clearinghouse to visit the website and register today,” said FMCSA Acting Administrator Jim Mullen. The Clearinghouse-II final rule (86 FR 55718) requires that, beginning November 18, 2024, State Driver Licensing Agencies (SDLAs) must remove the commercial driving privileges from the driver's license of an individual subject to the CMV driving prohibition. This would result in a downgrade of the license until the driver completes the return-to-duty (RTD) process. To have your Clearinghouse status change from “prohibited” to “not prohibited,” you must complete the return-to-duty (RTD) process, as established by 49 CFR part 40, subpart O.

If an MRO changes a verified drug test, the MRO must submit that change to the Clearinghouse within one business day of making the change in the reported results. The NEP also states that drivers who are convicted of DUI in a CMV must comply with the RTD requirements in accordance with subpart O. Employers are charged a fee to conduct limited and full queries within the Clearinghouse.

How is driver data protected in the Clearinghouse?

Now, you will want to buy your query plans in the Clearinghouse dashboard. For owner-operators or company owners that are also drivers, you could see an error pop up when you click to buy query plans if you just created your account. All Clearinghouse services facilitate compliance with the Family Educational Rights and Privacy Act (FERPA), The Higher Education Act, and other applicable laws. The Clearinghouse also respects all participating institutions’ policies concerning the release of student data to third parties. For a full query, the driver must provide specific consent to the employer prior to each full query. This consent must be provided electronically within the Clearinghouse.

Main Menu - Registration - Registration 2

This does not have to be retained in the driver qualification file, but the employer must be able to provide evidence upon request. All other users must contact your Clearinghouse Administrator to request an invitation to register for the Clearinghouse. Once you receive this invitation email, follow the link in the email to begin your registration in the Clearinghouse.

Cheyenne Police Warn About Fake Publishers Clearing House Checks - Kgab

Cheyenne Police Warn About Fake Publishers Clearing House Checks.

Posted: Fri, 03 Feb 2023 08:00:00 GMT [source]

The driver nevertheless should not be required to complete RTD requirements, including directly observed follow-up testing, if the citation results in non-conviction. Employers may designate a C/TPA or C/TPAs to conduct queries and/or report violations on their behalf. The C/TPA must be registered in the Clearinghouse before an employer can select the C/TPA, and C/TPAs must be designated by the employer before reporting drug and alcohol program violations or querying the Clearinghouse on their behalf. The final rule requires the driver’s commercial driver’s license (CDL) number and issuing State must be used when reporting a drug and alcohol program violation in the Clearinghouse. The Clearinghouse-II final rule (86 FR 55718) supports FMCSA’s goal of ensuring that only qualified drivers are eligible to receive and retain a CDL, thereby reducing the number and severity of CMV crashes.

Yes, the Clearinghouse supports a feature allowing employers to submit a bulk query by uploading a file containing multiple drivers to be queried; these queries will be conducted in batches. The Clearinghouse allows for the bulk uploading of driver queries by preparing and uploading a file into the Clearinghouse for processing. This file must be either a tab-delimited file, XLS file, or XLSX file, and must use the format outlined in the Bulk Queries File Setup instructions. If an employer receives a notification that a driver has a change to their Clearinghouse record and completes a follow-on query, the follow-on query satisfies the annual query requirement and the rolling 12 months will reset based on the date of the follow-on query.

Per 49 CFR 40.25(h), all DOT-regulated employers are required to comply with requests for information under § 40.25(b). This information would be available in the FMCSA-regulated employer’s Query History page. FMCSA does not require that motor carrier employers subject to the Agency’s drug and alcohol use and testing regulations in 49 CFR Part 382 use this sample format to obtain an employee’s consent to conduct a limited query of the Drug and Alcohol Clearinghouse. Drivers who perform only FTA-regulated safety-sensitive functions are exempt from Part 382, including the Clearinghouse requirements, as are their employers. These drivers and employers are subject only to the alcohol and/or controlled substances testing requirements of Part 655.

Employers may conduct a limited query, which requires consent outside of the Clearinghouse. If the limited query returns that records were found in the Clearinghouse for the queried driver, the employer must receive electronic consent for a full query from the driver in the Clearinghouse before detailed information may be released to the querying employer. The employer may also conduct a full query at any time, provided the employer has obtained the required electronic consent for the release of detailed violation information for the queried driver. Only results of DOT drug or alcohol tests or refusals may be reported to the Clearinghouse. While employers may conduct drug and alcohol testing that is outside the scope of the DOT testing requirements, positive test results or refusals for non-DOT testing may not be reported to the Clearinghouse.